Terms, Conditions & Policies

1. What Ethically Possible Is

Ethically Possible is a peer-driven professional development community for Ontario Registered Behaviour Analysts (RBAs) and Board Certified Behavior Analysts (BCBAs). The community provides peer discussion, shared resources, and structured professional development activities to support members in navigating their continuing professional development requirements.

Community offerings are organized as:

• Connect — peer community membership, discussion channels, and peer check-ins
• Practice — peer-led activities including group calls, co-working sessions, and structured discussions
• Grow — structured learning, courses, and workshops as they are developed

These are descriptive groupings of Ethically Possible activities, not separate services or sub-brands.

2. What Ethically Possible Is Not

By joining, you acknowledge that:

• Ethically Possible is not a supervision relationship or a substitute for professional advice from the CPBAO, the BACB, or any other regulatory body. Ethically Possible is a BACB Approved Continuing Education (ACE) Provider (IP-26-12552) and issues BACB CEU certificates for qualifying events. The CPBAO does not operate a provider accreditation system. Nothing within the community should be interpreted as official guidance from the CPBAO or the BACB.
• Ethically Possible issues BACB CEU certificates for qualifying events as an approved ACE Provider. Ethically Possible does not issue CPBAO CPD certificates, but participant certificates for CPBAO-related activities are being considered as a convenience for members. Members are responsible for determining how their participation in community activities may be categorized within their own CPBAO Continuing Professional Development (CPD) tracking and/or BACB CE requirements, in accordance with each body's published guidelines.
• Ethically Possible does not provide legal, regulatory, or clinical advice. Content shared within the community, including by the founder, represents peer perspectives and should not be treated as authoritative regulatory guidance.
• The CPBAO does not endorse specific professional development providers. References to CPBAO CPD categories within the community are provided for informational context only and do not constitute a guarantee that any specific activity will be accepted by the CPBAO or the BACB.

3. Member Responsibility

Members are solely responsible for:

• Ensuring they adhere to all requirements set by their regulatory bodies, including but not limited to the CPBAO Standards of Professional Conduct, CPBAO Quality Assurance requirements, and BACB certification maintenance requirements
• Determining which activities qualify for CPD credit using their own professional judgment
• Documenting their own CPD activities, including reflections
• Maintaining their own records and compliance documentation
• Consulting the CPBAO or BACB directly for definitive guidance on requirements

4. Professional Responsibility

All members are independently regulated professionals. Membership in this community does not alter your obligations under the Psychology and Applied Behaviour Analysis Act, 2021, the Regulated Health Professions Act, 1991, applicable Ontario Regulations (O. Reg. 193/23, 194/23, 195/23), the CPBAO Standards of Professional Conduct, the BACB Ethics Code for Behavior Analysts, or any other legislation, standards, or codes of ethics governing your practice.

You remain solely responsible for your professional conduct, clinical decisions, and regulatory compliance at all times.

5. Subscription, Cancellation & Refunds

Membership terms, pricing, cancellation, and refund policies are governed by the Refund & Cancellation Policy, which forms part of this agreement. Key terms:

• Memberships are available on a monthly or annual basis. Pricing is set based on your initial rate upon joining and is subject to change for new or returning members.
• You may cancel at any time through your member account. Upon cancelling, your membership access is removed.
• Monthly subscription fees are non-refundable.
• Annual subscribers who cancel before the end of their year are eligible for a partial refund based on the months used at the monthly rate, less a non-recoverable payment processing fee. The annual discount applies only when the full year is used.

For full details, see the Refund & Cancellation Policy. Further detailed terms are available to members within the community.

Source: Ethically Possible Refund & Cancellation Policy

6. Privacy

Your personal information is collected, used, disclosed, and protected in accordance with the Privacy Policy and applicable privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and, where applicable, the Personal Health Information Protection Act, 2004 (PHIPA).

By joining, you acknowledge that:

• Information you share voluntarily in community spaces may be visible to other members.
• Ethically Possible is not responsible for the actions of other members who may observe or use information you share in community discussions.
• All members are expected to respect confidentiality and professional conduct, consistent with their obligations under the CPBAO Standards of Professional Conduct and the BACB Ethics Code for Behavior Analysts.

For full details, see the Privacy Policy.

Source: Ethically Possible Privacy Policy, Section 15 — Community Participation and Shared Content

7. Intellectual Property

• Content created and shared by Ethically Possible (templates, guides, recorded sessions, written materials) remains the property of Ethically Possible and may not be reproduced, distributed, or resold without written permission.
• Content you share within the community (discussion posts, comments, resources) remains yours. By posting, you grant Ethically Possible a non-exclusive licence to display that content within the community platform for the purpose of community discussion.
• You may not copy, screenshot, or redistribute another member's posts or shared materials outside the community without their explicit consent.

8. Termination

Ethically Possible reserves the right to suspend or terminate a membership at any time if a member violates the Community Guidelines, or engages in conduct that compromises the safety, trust, or professional integrity of the community. In the event of termination for cause, a prorated refund may be issued at the sole discretion of Ethically Possible.

9. Limitation of Liability

Ethically Possible, including its founder, is not liable for any professional, legal, regulatory, or clinical outcomes that arise from your participation in the community, your interpretation of discussions or shared resources, or your application of any ideas discussed within the community to your own practice.

10. Changes to This Agreement

Ethically Possible may update this agreement from time to time. Members will be notified of material changes via post in the community group, which sends an update by email (unless the member has turned off notifications for @everyone tagged posts). Continued membership after notification constitutes acceptance of the updated terms.

These guidelines apply to all Ethically Possible community spaces, including the online community platform, group calls, co-working sessions, and any other Ethically Possible events or channels.

1. Protect Client Confidentiality

• Never share identifying client information in any community space. This includes names, dates of birth, locations, employer or funder names, or any combination of details that could allow someone to identify a specific individual.
• When discussing clinical scenarios for peer learning, use de-identified examples. Remove or alter details that are not essential to the professional development question being explored.
• Your obligations under PHIPA (Personal Health Information Protection Act, 2004), CPBAO Standards of Professional Conduct, all applicable privacy legislation, and the BACB Ethics Code apply fully within this community.

2. Maintain Professional Respect

• Treat all members with respect, regardless of credential type, years of experience, practice setting, or perspective.
• Disagreement is expected and welcome in professional discussion. Challenge ideas, not people. Critique reasoning, not the person offering it.
• Avoid dismissive, condescending, or hostile language.

3. No Solicitation

• Do not use the community to directly solicit other members' clients, employees, or supervisees.
• Do not use the community as a primary channel for advertising your own products, services, or business unless explicitly invited to do so (e.g., a designated resource-sharing thread).
• Sharing relevant professional resources, opportunities, or tools you have created is welcome when done in the spirit of peer contribution, not sales.

4. Engage in Good Faith

• This is a peer community. No member, including the founder, is positioned as a clinical authority over another.
• Share your perspective honestly. If you are uncertain about something, say so.
• Do not present your individual interpretation of a regulation or guideline as the definitive answer. Encourage others to verify with primary sources.

5. Cultural Humility & Diverse Perspectives

Ethically Possible is committed to cultural humility as an ongoing practice, not a destination. This commitment is grounded in our professional obligations under the BACB Ethics Code for Behavior Analysts (Standard 1.07 — Cultural Responsiveness and Diversity; Standard 1.08 — Nondiscrimination) and the CPBAO's equity, diversity, and inclusion (EDI) requirements.

• Members come from different practice settings, populations served, career stages, cultural backgrounds, and lived experiences. These differences strengthen our discussions and our practice.
• Be mindful that ethical questions rarely have a single correct answer. The purpose of peer discussion is to explore reasoning, not to enforce consensus.
• Actively reflect on your own biases, assumptions, and cultural lens — particularly how these may influence your clinical reasoning, your interactions with colleagues, and your interpretation of what constitutes "best practice."
• Approach colleagues' perspectives and experiences with curiosity and respect, especially when they differ from your own. Listening to understand is more valuable than listening to respond.
• Do not make assumptions about another member's identity, background, or experiences. Do not discriminate against others on the basis of age, disability, ethnicity, gender expression or identity, immigration status, marital or relationship status, national origin, race, religion, sexual orientation, socioeconomic status, or any other basis.
• Recognize that culturally responsive practice in behaviour analysis is an evolving area. Engaging with EDI content within this community can contribute to your CPBAO EDI content-hour requirements and BACB ethics continuing education.

6. Confidentiality of Community Discussions

• What is shared in group calls and discussions stays within the community unless explicitly stated otherwise.
• Do not share, quote, or attribute another member's contributions outside the community without their permission.
• Screenshots of community discussions should not be shared externally.

7. AI Tools & Professional Reflection

• If you use AI tools to assist in drafting community posts or resources, use them as a starting point for outlining or an ending point for grammar/structure edits, not as a substitute for your own professional reflection and judgment.
• Do not present AI-generated content as your own original professional analysis.
• When AI assistance is used, including a disclaimer is encouraged within EP, even when not required elsewhere. Sample disclaimer: "AI-assisted: I used Claude to help draft / structure / edit this. The thinking and final wording are mine."

8. Reporting Concerns

If you experience or witness conduct that violates these guidelines, contact [email protected]. Reports will be handled confidentially and addressed promptly.

9. Consequences

Violations of these guidelines may result in a private conversation, a formal warning, temporary suspension, or permanent removal from the community, depending on the severity and nature of the violation.

Privacy Policy last updated: April 27, 2026

1. About This Policy

This Privacy Policy explains how Ethically Possible, a sole proprietorship operated by Melissa Legree, M.ADS, RBA(Ont.), BCBA, collects, uses, discloses, and protects your personal information. This policy applies to all services offered through Ethically Possible, including the peer community, peer-led professional development activities, and structured learning and courses.

Ethically Possible is operated by Melissa Legree, who is based in Whitby, Ontario. The business mailing address is in Toronto, Ontario, Canada. We are subject to the Personal Information Protection and Electronic Documents Act (PIPEDA) as a private-sector organization engaged in commercial activities. Where our services involve the collection, use, or disclosure of personal health information, the Personal Health Information Protection Act, 2004 (PHIPA) may also apply.

2. Accountability

Melissa Legree is the designated Privacy Officer and is accountable for Ethically Possible's compliance with this policy and applicable privacy legislation.

3. Information We Collect

We collect personal information only as necessary to deliver our services.

We do not configure our platform tools to import personal information about you from third-party data sources beyond what you submit directly or what is collected automatically through your use of our services.

4. Purposes for Collection, Use & Disclosure

We collect and use your personal information for the following purposes, identified at or before the time of collection:

• To create and manage your community membership
• To process membership payments and issue receipts
• To deliver professional development programming
• To communicate with you about your membership, upcoming events, and relevant resources
• To send marketing emails about Ethically Possible offerings (with your consent; you may unsubscribe at any time)
• To respond to your inquiries and provide support
• To schedule and deliver virtual meetings and group calls
• To improve our services and develop new programming based on aggregate, de-identified usage patterns
• To improve our marketing communications about services, programming, and membership trends based on aggregate, de-identified usage patterns
• To create personalized summaries for members who attended group calls, sent only to the individual whose contributions are summarized and who wishes to receive them
• To create anonymous community recaps that share themes from group discussions with the broader community, without attribution to specific members
• To create edited highlight versions of group call recordings to share with the broader community, where members have been informed at the time of the call
• To use guardrailed AI tools (specifically Anthropic's Claude) to assist in processing group call transcripts and member survey responses for the purposes listed above
• To analyze member survey responses (in aggregate and individually) to inform programming, identify member needs, and improve community offerings
• To comply with legal obligations, including tax reporting requirements

We will not use your personal information for purposes beyond those identified here without obtaining your further consent, except where permitted or required by law.

5. Consent

By interacting with our marketing forms and registering for our services, you consent to the collection, use, and disclosure of your personal information as described in this policy.

For sensitive personal information, or for uses not described in this policy, we will obtain your express consent.

You may withdraw your consent at any time by contacting us at [email protected], subject to legal or contractual restrictions. We will inform you of the implications of withdrawal.

6. Third-Party Service Providers

We use the following third-party services to operate our business. Each provider may have access to your personal information as necessary to perform their functions.

7. Cross-Border Transfers

Several of our third-party service providers are based in, or store data in, jurisdictions outside of Canada. Your personal information may be transferred to, stored, and processed outside of Canada, including in the United States and India.

When your information is transferred outside of Canada, it may be subject to the laws of that jurisdiction and may be accessible to law enforcement and regulatory authorities in accordance with those laws.

We take reasonable steps to ensure that third-party providers maintain protections comparable to those required under Canadian privacy law. However, we cannot guarantee that foreign jurisdictions will offer the same level of privacy protection as Canada.

By using our services, you acknowledge and consent to the transfer of your personal information outside of Canada as described in this section.

8. Limiting Collection, Use, Disclosure & Retention

We collect only the personal information necessary for the purposes identified in this policy.

When personal information is no longer needed and all applicable retention periods have expired, we will securely destroy, erase, or de-identify it.

9. Cookies & Tracking Technologies

The cookie information below was last verified on April 7, 2026.

Our website and community platform use cookies to support site functionality, security, and platform performance monitoring.

10. Accuracy

We make reasonable efforts to ensure that the personal information we hold is accurate, complete, and up to date. You may request corrections at any time by contacting [email protected].

11. Safeguards

We protect personal information with security safeguards appropriate to the sensitivity of the information, including:

• Password-protected accounts and systems, with passwords meeting a minimum 15-character requirement
• Regular password updates across all business accounts
• Two-factor authentication (2FA) enabled on all business accounts
• Use of encrypted connections (HTTPS/TLS) on our website and platforms
• Secure file storage practices for all business documents containing personal information
• Devices used for business purposes are locked when not in use
• Limiting access to personal information to the business owner and authorized service providers on a need-to-know basis
• Selecting third-party service providers that maintain industry-standard security measures
• Group call recordings, transcripts, and member survey responses containing personal information are stored within the Ethically Possible Google Workspace account, accessible only to the business owner. When processed using AI tools, processing occurs through authenticated business accounts with two-factor authentication enabled.

12. Your Rights Under PIPEDA

Under PIPEDA, you have the right to:

• Access your personal information held by Ethically Possible
• Request correction of inaccurate or incomplete personal information
• Withdraw consent for the collection, use, or disclosure of your personal information (subject to legal or contractual limitations)
• Request deletion of group call recordings and transcripts of calls you attended. Where removing the entire recording would impose unnecessary hardship or disadvantage on other members of the call, we will edit your contributions out of the recording (transcript text and visual or audio presence) and re-upload the redacted version.
• Challenge our compliance with this policy and applicable privacy legislation

To exercise any of these rights, contact [email protected] or (905) 493-3334. We will respond within 30 days.

13. Breach Notification

In the event of a breach of security safeguards involving personal information that creates a real risk of significant harm, we will notify affected individuals as soon as feasible, report the breach to the Office of the Privacy Commissioner of Canada, and maintain records of all breaches regardless of whether they meet the notification threshold.

14. Changes to This Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the "Last Updated" date at the top of this policy and notify active members through a community post tagged @everyone (which sends an email notification to members who have notifications enabled for @everyone tagged posts). Continued use of our services following notice of changes constitutes your acceptance of the updated policy.

15. Community Participation & Shared Content

When you participate in community discussions, group calls, or shared forums, information you share voluntarily may be visible to other members. We are not responsible for the actions of other members who may observe or use information you share. We expect all members to respect confidentiality and professional conduct, consistent with the professional obligations of RBAs and BCBAs.

We encourage members to use professional judgment about what information they share in community settings.

Free Trial

A free trial may be offered at the time of sign-up. If applicable, the trial length and terms will be specified when you join. No charge is made during the trial period. If you cancel before the trial ends, you will not be billed.

Subscription & Cancellation

Ethically Possible memberships are available on a monthly or annual basis. Pricing is displayed at checkout. All prices are in CAD. Applicable taxes will be added if and when required.

Your pricing is set based on your initial rate upon joining. Pricing is subject to change. Should you cancel and wish to rejoin, fees will be based on the current posted pricing.

You may cancel at any time through your member account. Upon cancelling, your membership access is removed.

Monthly Subscriptions

Monthly subscription fees are non-refundable. No refunds are issued for partial billing periods.

Annual Subscriptions

The annual rate reflects a discount for committing to a full year. If you cancel before the year is complete, your refund is calculated based on the months you were a member at the monthly rate, less a non-recoverable payment processing fee. The annual discount applies only when the full year is used.

Any month you have started counts as a full month. If the calculation results in $0 or a negative amount, no refund is issued.

Refund requests are processed through Stripe. Please allow 5 to 7 business days for the refund to appear in your account.

Further Details

Detailed billing terms, including the full refund calculation, processing fee specifics, and subscription management, are available to members within the community.

Questions

Contact [email protected] with any billing questions.

Ethically Possible is committed to making our community and content as accessible as possible. Our approach to design is informed by Universal Design for Learning (UDL), User Interface (UI), and User Experience (UX) principles, with intentional attention to features that reduce barriers for professionals with ADHD and other neurodivergent experiences, including low response effort, visual progress indicators, and flexible engagement formats. We work hard to live up to these principles, and we know there is always room to improve. We seek member feedback both informally (through everyday conversation in community spaces) and formally (through periodic surveys and direct outreach) so that the community continues to evolve in ways that work for the people in it.

As a sole proprietorship, Ethically Possible is not currently subject to the Accessibility for Ontarians with Disabilities Act (AODA) compliance requirements. However, we recognize that accessibility is a professional value, not just a legal obligation, and we are working to improve the accessibility of our content and platforms on an ongoing basis.

What We Can Control

We aim to use clear language, readable formatting, and accessible document design in all materials we create. As our community grows, we will prioritize captioned recordings, alt text for images, and screen-reader-compatible resources where feasible.

What We Cannot Control

Our community platform is hosted on a third-party service (CB Funnels / GoHighLevel). We do not control the underlying accessibility features of this platform. If you encounter a barrier while using the platform, we encourage you to let us know so we can explore alternatives or accommodations.

Feedback

If you experience an accessibility barrier with any Ethically Possible content, resource, or platform feature, please contact [email protected]. Your feedback directly shapes how we improve.

If you have a complaint or concern about Melissa Legree or Ethically Possible, you may contact Melissa directly at [email protected].

You may also contact the relevant regulatory bodies:

• CPBAO: File a complaint or report to the College
• BACB: Report to the Ethics Department

About the Founder

Ethically Possible is an online business operated by Melissa Legree, M.ADS, RBA(Ont.), BCBA, based in Whitby, Ontario.

• CPBAO Registration: Certificate No. 4001916 (effective July 1, 2024) — Verify on the CPBAO Public Register
• BACB Certification: Certificate No. 1-14-16008 (next recertification: November 30, 2027) — Verify on the BACB Certificant Registry
• BACB ACE Provider: Ethically Possible, Provider No. IP-26-12552 (renewal: April 30, 2027)